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SAP E-Invoicing Project and trigger of EDI to customers

The project involves implementing SAP E-Invoicing functionality and setting up Electronic Data Interchange (EDI) to trigger the delivery of electronic invoices to customers. The objective is to streamline the invoicing process, reduce paper-based transactions, and enhance efficiency and accuracy in invoice delivery and processing.


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As a Functional Consultant in this project, your responsibilities may include:

Requirements Gathering and Analysis:

Collaborate with business stakeholders, finance teams, and IT specialists to understand the business requirements for implementing SAP E-Invoicing and enabling EDI for invoice delivery. Conduct workshops and interviews to gather functional requirements related to invoicing processes, customer communication channels, legal compliance, and data exchange formats.

Solution Design and Configuration:

Based on the requirements, design the solution for SAP E-Invoicing and EDI integration. Define the E-Invoicing framework within SAP, configure E-Invoicing settings, and establish communication protocols for EDI transmission to customers. Ensure compliance with legal and regulatory standards for electronic invoicing in the relevant jurisdictions.

Master Data Setup:

Collaborate with the master data team to set up and maintain customer master data within SAP. Configure customer-specific settings for E-Invoicing, including customer communication preferences, EDI contact details, and electronic document formats. Define mapping rules for converting invoice data into the required EDI format.

Integration with External Systems:

Collaborate with the IT team and external service providers to establish connections and integrate SAP with the EDI service providers used by customers. Configure the necessary adapters, communication channels, and mappings to enable seamless data exchange between SAP and external systems for EDI transmission.

Data Mapping and Transformation:

Define data mapping rules and transformations to ensure that invoice data from SAP is correctly formatted and aligned with the EDI specifications used by customers. Implement data validation checks and data enrichment processes to enhance data quality and accuracy before transmission.

Testing and Quality Assurance:

Develop test plans, test cases, and test scripts to verify the E-Invoicing and EDI integration. Conduct end-to-end testing, including data transmission and receipt validation with customer systems. Perform reconciliation and ensure the accuracy and completeness of invoice data during the testing phase.

Documentation and Training:
Create comprehensive technical and functional documentation for the E-Invoicing and EDI integration, including integration design, configurations, mappings, and troubleshooting guides. Provide training and knowledge transfer sessions to key stakeholders and end-users to ensure they understand how to use and support the integrated solution effectively.

Change Management and Support:
Support change management activities by communicating system enhancements, process changes, and updates to relevant stakeholders. Collaborate with business teams to address any issues or concerns related to E-Invoicing and EDI integration. Provide ongoing support, troubleshooting, and maintenance for the integrated solution, including monitoring performance, resolving incidents, and implementing system enhancements.


As a Functional Consultant, your role is critical in ensuring a successful implementation of SAP E-Invoicing with EDI integration. You are responsible for understanding business requirements, designing the integration solution, configuring SAP, testing the solution, and providing ongoing support. Your expertise in SAP E-Invoicing and EDI integration will contribute to the automation and optimization of the invoicing process, enabling efficient and accurate delivery of electronic invoices to customers.

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